Electronic signatures: plan the journey and the evidence
A signed document belongs to a process: prepare, circulate, sign, verify and retain the relevant records.
Organise the workflow
Who prepares the document? Who reviews it, and in what order do signers act? Clear steps make the journey easier to understand and distinguish internal approval from signing.
Connect documents with actions
Traceability should help teams find workflow steps and the records associated with a document. Document integrity and technical signature verification belong in the architecture.
Define the services required
Signature levels, certificates, timestamping and retention arrangements depend on the project context. They should not be inferred from the presence of a Sign button alone.
Integrate with business systems
A platform such as Signflow aims to connect document workflows, PDF signing and evidence records. Integration places signatures within the working process. Each deployment’s scope should be agreed with the relevant parties.